California Clearance Steps (ALL Roles) - ALL HIVES

The table below outlines the steps you must complete in order to become eligible to claim assignments in your hive. While timelines can vary based on individual circumstances, the contractors who move through the process most smoothly tend to take initiative—completing steps promptly, responding to follow-up communication when prompted, and reaching out for support if anything is unclear. Staying proactive helps ensure you’re cleared and ready to accept assignments as quickly as possible.

Expected Timeline: 1-2 weeks

STEP	HOW	TIMELINE
Sign the BrightBee Independent Contractor Agreement and Code of Conduct	This will be emailed to you via DropBox Sign within 24 business hours.  Please review and sign.  When prompted, use your home address on the form (making sure to include any apartment or unit numbers, if applicable).	Please complete within 48 business hours.
Complete Your W-9	This will be emailed to you via Track 1099 W-9 Form within 24 business hours. Accurate completion is necessary to ensure your 1099 tax form is correct.	Please complete within 48 business hours.
Complete your Background Check with Be a Mentor	BrightBee partners with a nonprofit organization, Be a Mentor, to complete the required background check and TB screening. Once you create an account with them, you'll be able to revisit your account to view the status of your background check.  1st-time only: Create an account with Be a Mentor. Your Be A Mentor account will have all of the information needed for the steps below. Complete your LiveScan Fingerprints by finding a Certifix location near you. Instructions and required forms can be found on your Be A Mentor dashboard under the My Requirements > Fingerprint section. BrightBee covers the cost, so there is no out-of-pocket expense for you. Complete Tuberculosis Questionnaire - Log in to your Be A Mentor dashboard. Navigate to the My Requirements page, and scroll to the TB Risk Assessment Questionnaire section to complete it. After you complete the questionnaire, you will be notified if you will need to complete a TB test. Please Note: A Tuberculosis (TB) test is not required for all applicants. 👀NOTE: You will need to PRINT (and fill out) Page 1 the LiveScan Fingerprint form, and the Certifix Flyer (prepaid code) and bring them with you to your LiveScan fingerprinting session.	Please complete within 1 week. Results can take up to 30 days to process.
Send Transcripts to BrightBee	Need to Know: Most instructional and paraprofessional roles require a minimum of 48 college credits OR a passing score on the ParaPro exam. The Parapro Assessment is a 2.5 hour, 90 question multiple choice test. A passing score is 460. You can learn more about the exam here. You will be responsible for the cost of the exam. https://parapro.ets.org/ If you plan on claiming only non-instructional roles like office support, food service, or custodian, you may skip this step. How to Send: If you do not already have access to official or unofficial college transcripts, we suggest reaching out to your university directly, or using Parchment or National Student Clearinghouse.  Please email a copy of your transcripts to [e-mail]
Complete Mandated Reporter (School Personnel) Training	For All Roles:  Visit https://mandatedreportertraining.com/california/  Click on the School Personnel training. (This includes the General Training Module, the School Personnel Module, and a Final Exam. Please set aside up to 4 hours to complete the complete training). Upon passing the final exam, you will need to obtain your certificate of completion by paying $8.99 (not-reimbursable). Please email your proof of completion to [e-mail].	Many sites offer a 30-day grace period for you to complete mandated reporter training. Some sites require this to be completed before arriving on campus.  Mandated reporter must be renewed annually.

Once all steps are successfully completed, we’ll send you a confirmation email letting you know you’re cleared to begin work and provide you with instructions to access the BrightBee app and set up your payment account.

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📌 Important Reminders

• Only cleared bees will appear eligible for California assignments. If you're not sure what you are qualified for, please reach out to the Clearance team at the email below.

• Some assignments require additional qualifications in order to claim. Please discuss with the clearance team if you believe there are additional steps needed to unlock assignments in your hive.

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💬 Questions?

Contact us at:

Text/Call: [phone]
Email: [e-mail]